Prep for Today's Meetings | Copy-Paste AI Recipe

NextFlows Contributors

doi:nextflows.ai/recipes/prep-for-todays-meetings

⚡ TL;DR

✓ A meeting-by-meeting brief for today with talking points and context before you join each call.
✓ ~20 min first-time setup; ~2 min each morning after that
✓ Read-only
✓ Uses Google Calendar, Gmail

Before you start

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A Mac or Windows computer where you can install Claude DesktopA free Claude account at claude.aiGoogle Calendar with today's meetingsOptional: Gmail for context on attendees

How to connect each app

Google Calendar
Claude Desktop → Settings → Connectors → Google Calendar → Connect → sign in with Google → Allow
Open setup help →
Gmail
Claude Desktop → Settings → Connectors → Gmail → Connect → sign in with Google → Allow
Open setup help →

Setup (20 min)

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1Install Claude Desktop: open claude.ai/download, download for Mac or Windows, install, and sign in.

2Connect Google Calendar: Settings → Connectors → Google Calendar → Connect → Allow.

3Optional: connect Gmail for extra context on attendees and threads.

4Each morning, open a new chat and paste the prompt.

5Review the brief for each meeting — add your own notes if needed.

6Join meetings prepared with talking points and context.

The prompt

Help me prepare for today's meetings.

Use my Google Calendar for today.

For each meeting, write:
- **Time + title**
- **Who is attending** (if visible)
- **Likely purpose** (one sentence)
- **2–3 talking points or questions I should raise**
- **Related emails** (if Gmail is connected and relevant)

Order by start time. Keep each meeting to 4–5 bullets max.
Under 400 words total.
Read-only — do not modify my calendar.

Paste into Claude Desktop. Claude will use your connected apps: Google Calendar, Gmail.

Expected outcome

A meeting-by-meeting brief for today with talking points and context before you join each call.

Success checklist

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Google Calendar is connectedI ran the prompt this morningEach meeting has talking points I can useI felt more prepared going into calls

Troubleshooting

I can't find Connectors in Claude Desktop

Cause

You may be using the website instead of the desktop app.

Solution

Download Claude Desktop from claude.ai/download. Open Settings → Connectors or Integrations.

An app won't connect

Cause

Wrong account or company requires IT approval.

Solution

Reconnect with your work account. If blocked, paste the relevant text into Claude and say "Use only what I pasted."

The output is too long or vague

Cause

The prompt needs a tighter focus.

Solution

Reply: "Shorter — bullet points only" or "Top 3 items only."